Learn how to efficiently manage your schedule by specifying your working hours, holidays and time off in the day scheduling app. It will show your calendar availability for appointments to make it easier for people to schedule a time with you.
General working hours
- Go to settings > availability
- Here you can click on your schedule name to customize your hours to open appointment slots
You can just choose what time, and day you are available to set your availability. And un-check the day if you are not available on any particular day.
For example, I specified following hours on this screenshot to specify my availability for appointments:
- Sunday - not available
- Monday - 9am to 11am
- Tuesday - not available
- Wednesday - 2pm to 4pm
- Thursday - 11am to 3pm
- Friday - 9am to 6pm
- Saturday - not available
Working hours with gap
Many businesses operate on a fixed schedule, and customers may want to schedule appointments or services during specific times of the day. However, customers may also require specific hours that they want to ensure are not included in their available appointment hours.
Using the gap hours feature in the online scheduling system, the customers can customize their availability by specifying multiple times for the same day.
Just use the plus + button to specify separate working hours of a particular day. That’s an interesting feature to exclude launch breaks, times etc. from your calendar.
For example, see the screenshot below where I specified 2 separate times for my Monday appointment schedule using this feature.
Monday
- 9am to 11am
- 2pm to 4pm
That way, your appointments will be booked between those specified times only on selected calendar days.
Calendar view
The calendar view provides a clear visual representation of a schedule over a period of time, overrides schedules and sets holidays.
Override hours
Sometimes, you may need to override your regular schedule for a specific date. This could be because of a holiday, vacation, or other event that causes you to be unavailable on a day that you would normally be available.
With a calendar view, you can easily block off specific dates to indicate that you are not available. This ensures that no one schedules appointments on those days and allows you to plan your schedule around any events or obligations that you have.
For example, to override your availability for 3rd and 4th may to 11am to 1pm
- Click on 3rd May
- Select multiple dates : 3, 4th May
- Change working hours
- Click on “Apply for 2 dates”
- Click on Save
Once you click on Apply button, the appointment hours will be changed for those 2 dates as seen on calendar view -
Set holidays
For example, to set holidays for 2 days: 10th and 11th may
- Click on any date
- Select multiple date if needed
- Uncheck the hours checkbox to mark as unavailable
- Click on Apply button
- Click on Save
Once you click on Apply button, the appointment hours will be removed for these 2 days as seen on calendar view -
